VAT invoice template for Ireland: free download and what Revenue requires

By Paddy Darcy, founder of Grafta · 4 min read · Last reviewed July 2026 · Always confirm current rates on revenue.ie

A VAT invoice isn't just a request for money — it's a tax document, and Revenue is specific about what has to be on it. Miss a required field and your customer may not be able to reclaim the VAT, which is usually when the awkward phone call happens. Here's what a valid Irish VAT invoice needs, and a free template you can use today.

What a valid VAT invoice must include

• Your name (or business name) and address
• Your VAT registration number
• A unique, sequential invoice number — no gaps, no repeats
• The date of issue, and the date of supply if it differs
• The customer's name and address
• A clear description of the goods or services supplied
• The quantity or extent of the work
• The unit price excluding VAT
• The VAT rate applied to each line (13.5%, 23%, etc.)
• The amount charged at each VAT rate, and the VAT amount per rate
• The total excluding VAT, the total VAT, and the invoice total

Getting the rate right: 13.5%, 23% and the two-thirds rule

Most trade services on property qualify for the reduced 13.5% rate — but if the cost of the materials you supply exceeds two-thirds of the total ex-VAT price, the whole job must be invoiced at 23%. This is the two-thirds rule, and it's the most common way trade invoices end up wrong. Our VAT guide walks through it with worked examples.

Mistakes that get invoices bounced

• Missing VAT number — the customer can't reclaim, so back it comes.
• Invoice numbers that jump around — Revenue expects an unbroken sequence per business.
• One VAT figure for a mixed-rate job instead of VAT broken out per rate.
• Wrong rate on materials-heavy jobs (the two-thirds rule again).
• Subcontracting under RCT and charging VAT when the invoice should be reverse charge — see our RCT guide.

Or skip the template entirely

The template below works — but every field it asks you to fill in by hand is something Grafta fills automatically: sequential numbering, your VAT number, per-line rates, the totals arithmetic, and a branded PDF your customer can pay against. Speak the job, review the invoice, send it. The template is free either way.