Grafta for Heating Engineers
Service invoices done before the boiler cover's back on, install quotes spoken not typed, and your RGI renewal tracked where you can't ignore it.
Say the job. Grafta writes the quote.
A real example of the kind of job a heating engineer quotes with Grafta — spoken once, itemised automatically.
You say
“Quote for Ronan Fitzgerald in Blackrock. Replace the oil boiler with a condensing model — supply and fit, new controls and room stat, power flush the system, one and a half days. Boiler and parts about two-two.”
Grafta builds
For Ronan Fitzgerald · Blackrock
The admin that eats a heating engineer's evenings
Service season: eight boilers a day, invoices "when I get a minute".
RGI renewal and analyser calibration due dates found out the hard way.
Install quotes with boiler, parts, flush and labour — all needing itemising, all taking too long.
Grafta, working the way heating engineers work
Service invoices in seconds
Saved service rate, customer on file, invoice sent before you've packed the analyser.
Itemised install quotes by voice
Boiler, controls, flush, labour — speak it once and every line lands where it should.
RGI and calibration reminders
Registration renewal, flue gas analyser calibration, insurance — tracked with lead-time warnings.
Annual service reminders for you
Set follow-ups on customers so next year's service call comes from you, not their new plumber.
Plus jobs & scheduling, receipts capture, customer records and a live money view — see all features.
The renewals Grafta watches for you
Set the date once — get reminded before it bites.
VAT, done right
Most of this work qualifies for the reduced 13.5% VAT rate as a service on a property — but if the materials cost more than two-thirds of the ex-VAT price, the whole job flips to 23% (the "two-thirds rule"). Grafta handles VAT per line item so the invoice comes out right either way.
Read the VAT guide for Irish tradespeopleHeating Engineers ask us
I do 6–8 services a day in winter — is invoicing actually faster?
Yes — with the customer on file and your service rate saved, an invoice is three taps. Do it in the van between jobs and season-end billing disappears.
Does Grafta track RGI renewal and analyser calibration?
Yes — both live as compliance items with reminder lead times, alongside insurance and the van test. Red/amber/green so a lapse can't sneak up.
Can I remind customers their annual service is due?
Set a follow-up against the customer after each service — Grafta reminds you when the year's nearly up so the repeat business stays yours.
How much does Grafta cost?
Solo is €9.99/month for your first year on the founding offer (then €19.99), and Team starts at €49/month for 2 users. Every plan starts with a free trial — no card needed.
Do my customers need the app to accept a quote?
No. You send a link — they open it in their browser, see the itemised quote with your branding, and tap Accept. You get notified straight away.
Grafta works across the trades
Less paperwork. More time on the tools.
Start free — no card, no setup, your first quote in two minutes.
No card required. Cancel anytime.