Grafta for Property Maintenance
Twenty small jobs a week across three letting agents — every one invoiced in seconds, every property's history on file, and the 30-day terms tracked so you're not the one financing the landlord.
Say the job. Grafta writes the quote.
A real example of the kind of job a property maintenance contractor quotes with Grafta — spoken once, itemised automatically.
You say
“Invoice Hartnett Lettings for this week's call-outs — leaking rad valve on Griffith Avenue, two hours; jammed window restrictor in Drumcondra, an hour; and re-hung a wardrobe door in the Santry apartment, another hour. Four hours at fifty-five, plus forty in parts.”
Grafta builds
For Hartnett Lettings · Dublin 9
The admin that eats a property maintenance contractor's evenings
Twenty small jobs a week — and the agent wants a proper itemised invoice for every single one of them.
Invoicing left for "the end of the month", by which point half the call-outs are a guess.
The same properties, the same recurring faults — and no record of what you did there last time.
Grafta, working the way property maintenance contractors work
A voice invoice per visit
Say what you did on the doorstep — the itemised invoice is drafted in under a minute, so nothing waits for month-end and nothing gets forgotten.
Every agent and property on file
Customers, their jobs, quotes and invoices in one searchable history — so "what did we do at number 42 last spring?" takes seconds, not a phone around.
Invoices agents can actually process
Branded, itemised, VAT-correct invoices with due dates set to their terms — the paperwork that keeps you on the approved contractor list.
30-day terms, watched
Grafta flags invoices as they age and has the polite reminder written for you — so late payers get chased without you burning the relationship.
Plus jobs & scheduling, receipts capture, customer records and a live money view — see all features.
The renewals Grafta watches for you
Set the date once — get reminded before it bites.
VAT, done right
Most of this work qualifies for the reduced 13.5% VAT rate as a service on a property — but if the materials cost more than two-thirds of the ex-VAT price, the whole job flips to 23% (the "two-thirds rule"). Grafta handles VAT per line item so the invoice comes out right either way.
Read the VAT guide for Irish tradespeopleProperty Maintenance Contractors ask us
I invoice letting agents weekly or monthly — does Grafta suit that?
Yes — invoice each visit on the spot, or put the week's call-outs on one invoice as separate lines so the agent sees every property and every job. Set the due date to their terms and Grafta tracks the aging from there.
Can I see what I did at a property last time?
Yes — every job, quote and invoice sits against the customer with the details you gave it, so the history of a problem boiler or a sticking door is a search away instead of a memory test.
Agents want a price approved before I do the work — can I quote first?
Yes — speak the quote, send it with an accept-online link, and the agent taps Accept from their desk. You're notified straight away, do the work, and the accepted quote flows into the invoice.
How much does Grafta cost?
Solo is €9.99/month for your first year on the founding offer (then €19.99), and Team starts at €49/month for 2 users. Every plan starts with a free trial — no card needed.
Do my customers need the app to accept a quote?
No. You send a link — they open it in their browser, see the itemised quote with your branding, and tap Accept. You get notified straight away.
Grafta works across the trades
Less paperwork. More time on the tools.
Start free — no card, no setup, your first quote in two minutes.
No card required. Cancel anytime.