What this template is
It's a blank Irish VAT invoice laid out the way Revenue expects one to look: your details and VAT number at the top, the customer's details, sequential invoice number and dates, itemised lines with a VAT rate per line, and a totals block that breaks out the amount at each rate before the final figure. Print a stack and fill them in by hand, or open the HTML version, type into it and print.
Who it's for
VAT-registered sole traders and small trade businesses in Ireland — electricians, plumbers, builders, carpenters, anyone invoicing for supply-and-fit or labour on property — who need a correct invoice today without buying software first. If you're not VAT registered, see the note below before using it.
What a valid Irish VAT invoice must contain
A VAT invoice is a tax document, not just a request for money. Miss a required field and your customer may not be able to reclaim the VAT — which is usually when the awkward phone call happens. Revenue requires:
- Your name (or business name) and address
- Your VAT registration number
- A unique, sequential invoice number — no gaps, no repeats
- The date of issue, and the date of supply if it differs
- The customer's name and address
- A clear description of the goods or services supplied
- The quantity or extent of the work
- The unit price excluding VAT
- The VAT rate applied to each line (13.5%, 23%, etc.)
- Any discounts or price reductions applied
- The amount charged at each VAT rate, and the VAT amount per rate
- The total excluding VAT, the total VAT, and the invoice total
The template has a labelled space for every one of these, so nothing gets forgotten at nine o'clock at night.
Not VAT registered? Don't mention VAT at all
No VAT number, no VAT lines, no "VAT included" — just your details, the customer's, an invoice number, dates, description and the total. Adding VAT to an invoice when you're not registered is illegal, not a formality.
Getting the rate right: 13.5%, 23% and the two-thirds rule
Most trade services on property qualify for the reduced 13.5% rate; the standard rate is 23%. But on supply-and-fit jobs, if the VAT-exclusive cost of the materials you supply exceeds two-thirds of the total ex-VAT price, the whole job must be invoiced at 23% — the two-thirds rule, and the most common way trade invoices end up wrong. The VAT guide walks through it, and the free VAT calculator does the arithmetic at either rate. Subcontracting for a principal contractor under RCT? Different rules again — the invoice is usually reverse charge, with no VAT added at all. See the RCT guide.
For the full requirements explained — plus the mistakes that get invoices bounced — read the companion guide.
Or never fill in a template again
Every field this template asks you to write by hand is something Grafta fills automatically: invoice numbers stay sequential without you counting, your VAT number sits on every invoice, VAT is applied per line at 13.5%, 23% or 0%, the per-rate breakdown and totals are calculated for you, and the result is a branded PDF with your logo that you can send by WhatsApp or email. The template is free either way.
This page is general information, not tax advice. Invoicing requirements and VAT rates can change — confirm the current position on revenue.ie or with your accountant.