The end of the shoebox
Every crumpled receipt on the van floor is a deductible expense you paid tax on for nothing. Now you just take the photo: Grafta reads the supplier, total, date and VAT off it and fills in the expense for you — you glance, fix anything that needs it, and save. Tax time goes from a shoebox archaeology dig to an export.
Snap it — it reads itself
Photograph the receipt the moment it's in your hand and Grafta's scanning pulls out the supplier, amount, date, VAT and a sensible expense category, filling the form before you've put your phone away. It's tuned for Irish receipts and the 13.5% / 23% VAT rates — and it's always a suggestion you can correct, never a black box. The photo itself is stored too, so the fading thermal paper can fade away; your copy stays safe and searchable.
Filed against the job, tagged with VAT
Attach the receipt to the job it belongs to or file it under an expense category, with the VAT recorded. Job costs stop being a guess — you can see what the materials actually cost against what you quoted, which is where margins are won and lost.
Tax time becomes an export
When your accountant asks for the year, export the lot — receipts, categories, VAT — instead of handing over a bag of paper. If you're VAT-registered, having input VAT recorded as you go means your returns are built on records, not reconstruction.
Good questions
Does it actually read the receipt for me?
Yes — snap the photo and Grafta reads the supplier, total, date and VAT off it and fills in the expense, ready for you to check and save. It's tuned for Irish receipts and VAT rates. It's a smart suggestion rather than gospel, so a quick glance before saving keeps your records right — and if a photo's too creased or faded to read, you can still type it in as normal. Receipt scanning is included in every trial and paid plan.
Do receipts attach to specific jobs?
Yes — attach a receipt to the job it belongs to and it becomes part of that job's cost picture, or file it under an expense category for general overheads like fuel and insurance.
Can my accountant get the records?
Yes — export your receipts and expenses whenever needed, tagged with VAT and categories. It's the format accountants keep asking sole traders for and rarely get.
Is the VAT on receipts tracked?
Yes — record the VAT when you capture the receipt, so input VAT is logged as you spend. That's the raw material for VAT returns and end-of-year accounts, captured in seconds instead of reconstructed in January.
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