The end of the shoebox
Every crumpled receipt on the van floor is a deductible expense you paid tax on for nothing. Grafta's receipt capture takes the ten seconds at the trade counter — snap, tag, done — and turns tax time from a shoebox archaeology dig into an export.
Snap it at the counter
Photograph the receipt the moment it's in your hand — at the merchant's, in the van, wherever. The photo is stored in your account, so the fading thermal paper can fade away; your copy is safe, legible and searchable.
Filed against the job, tagged with VAT
Attach the receipt to the job it belongs to or file it under an expense category, with the VAT recorded. Job costs stop being a guess — you can see what the materials actually cost against what you quoted, which is where margins are won and lost.
Tax time becomes an export
When your accountant asks for the year, export the lot — receipts, categories, VAT — instead of handing over a bag of paper. If you're VAT-registered, having input VAT recorded as you go means your returns are built on records, not reconstruction.
Good questions
Do receipts attach to specific jobs?
Yes — attach a receipt to the job it belongs to and it becomes part of that job's cost picture, or file it under an expense category for general overheads like fuel and insurance.
Can my accountant get the records?
Yes — export your receipts and expenses whenever needed, tagged with VAT and categories. It's the format accountants keep asking sole traders for and rarely get.
Is the VAT on receipts tracked?
Yes — record the VAT when you capture the receipt, so input VAT is logged as you spend. That's the raw material for VAT returns and end-of-year accounts, captured in seconds instead of reconstructed in January.
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